8 Top Tips for Prepping In-Store Staff for Black Friday
Learn how to equip your teams and technology for the year’s busiest shopping days. From accurate product content and seamless omnichannel experiences to AI-driven checkout and efficient supplier communication, see how the right preparation not only improves conversions but also deepens relationships and customer confidence throughout the holiday season.
Black Friday is the biggest endurance test in commerce, where stores are packed, expectations are sky-high, and every detail matters. It’s the one day when even the smallest hiccup can feel magnified under the pressure of crowds. For in-store staff, it’s about staying sharp and being ready to handle the unpredictable pace of the busiest shopping day of the year.
And the stakes are only climbing. In 2024, 81.7 million people shopped in stores on Black Friday, showing just how powerful the in-person retail experience remains. As more customers mix online research with in-store visits, your teams need to deliver trust and reliability on the sales floor. With the right preparation, the rush of Black Friday can transform from an overwhelming challenge into a showcase of your brand at its best. Scroll down below to find out how!
Top Tips for Preparing In-Store Staff for Black Friday
1. Invest in POS and PIM Systems to Empower Your Staff
A reliable Point-of-Sale (POS) system is the backbone of any successful in-store shopping experience as it can help process transactions quickly and help staff manage promotions under pressure, which is crucial for Black Friday crowds. But even the most advanced POS system can fall short if the product data flowing through it isn’t accurate. Incorrect pricing, incomplete product descriptions, or outdated policies can cause delays and frustration for both employees and shoppers.
That’s where a strong Product Information Management (PIM) solution makes the difference. A PIM system acts as a central hub for managing product data across your entire product catalog. From names and specifications to stock availability, pricing, color and size variations, and related products, a PIM ensures all details are up to date and reflected consistently across sales channels, both digital and physical. When integrated with your POS system and inventory management tools, associates no longer need to guess whether online details match what’s in store because they’ll always have consistent information at their fingertips!
By combining a robust POS system with a reliable PIM solution, like Akeneo PIM, businesses can achieve an enhanced customer experience while ultimately improving shoppers’ trust and loyalty during the busiest shopping season of the year.
2. Introduce AI Checkout to Speed Up Transactions
For many shoppers, the most dreaded part of Black Friday is the line. AI-powered checkout solutions, from smart self-service kiosks to mobile scan-and-go apps, tackle this problem head-on by reducing bottlenecks and shortening wait times. Machine learning algorithms can help to speed up item recognition, flag scanning errors instantly, and even spot fraud patterns, making the checkout process in-store a lot faster and safer. Customers leave with a positive impression, and staff aren’t stuck firefighting at overcrowded registers.
Still, no system is perfect. Hesitant customers or unexpected scenarios will happen, and that’s where trained staff become indispensable. Employees who know how to step in quickly, resolve issues gracefully, and reassure tech-weary shoppers ensure AI feels like a convenience rather than a barrier. By blending high-quality checkout technology with well-prepared staff, retailers can deliver a checkout experience that balances efficiency with human support.
3. Keep Pricing and Policies Aligned Everywhere
Today’s shopper is hyper-informed. They compare prices on their phones while standing in your aisles, and they’ll notice immediately if your online store promises one thing and your physical signage says another. In fact, when it comes to deal days, 62% of shoppers prioritize the lowest price and 59% care most about product quality.
If those two elements aren’t consistent (and consistently communicated) across channels, customers won’t hesitate to call it out, and your staff will be left in the uncomfortable position of explaining the mismatch! On Black Friday, when the pace is already intense, the last thing employees need is to debate discrepancies with stressed-out shoppers.
That’s why alignment across channels is critical. Policies like shipping cutoffs and return windows should be visible and identical whether a customer is browsing online or in your store. Unified commerce platforms help synchronize all of this data so staff can confidently provide clear answers without hesitation. The goal is to eliminate doubt for both the shopper and the associate.
Tools like Akeneo Activation make this alignment far easier to achieve. By connecting enriched product data directly to leading retailer and marketplace sites, syndication solutions like Akeneo Activation ensure customers see accurate and complete product information no matter where they shop. Channel requirements are automatically updated, reducing the manual effort for teams and giving actionable insights into any mapping or content changes needed. That means fewer errors, less stress for associates on the sales floor, a smoother customer experience, more conversions, and happier staff!
4. Leverage In-Store Staff to Enhance the Hybrid Shopping Experience
Even in a digital-first age, the in-store experience still plays a crucial role in the buying journey, especially with in-person events like Black Friday; nearly half of all consumers plan to shop in-person this upcoming holiday season.
Click-and-collect orders, ship-to-store pickups, and shoppers who research online but want to see products in person all utilize online touchpoints but ultimately depend on in-store associates to help finalize their decision. Black Friday heightens this hybrid journey, as customers juggle mobile deals and in-person visits to maximize savings.
For staff, this means more than simply fulfilling orders. It means becoming the human bridge between digital research and physical purchase. Associates should be comfortable retrieving online orders quickly, checking inventory across stores, and helping customers compare what they saw online with what’s available in front of them. This fluency across channels reassures customers that they’re making the right decision and makes the shopping journey feel seamless.
Now obviously, in-store staff aren’t magical genies that have the entire product catalog, complete with all variations and stock availability, memorized and ready to go at a moment’s notice. So equipping these teams with the right product information, at the right time, and in the right way is crucial to providing them with the tools they need to properly help customers.
Solutions like Akeneo Shared Catalogs make this even easier. By providing sales teams, retailers and more with on-demand access to current and customized digital product catalogs, Shared Catalogs ensures staff always have the right information at the right time. The portal sets up quickly and syncs with Akeneo PIM, ensuring associates always have up-to-date details. Instead of hunting for specs or prices, staff can focus on building trust and delivering great experiences.
Inside the New Holiday Shopping Reality
5. Prepare Your Teams and Systems for Cyber Monday’s Surge
Black Friday may feel like the big finish, but Cyber Monday often surpasses it in online volume. The two events are connected, and what happens in-store on Friday directly impacts the following Monday. Returns begin to trickle in over the weekend and questions about online orders spike. If staff aren’t ready, fatigue and disorganization can quickly snowball into missed opportunities.
One smart strategy is to treat Black Friday as a live test for Cyber Monday. Gather quick feedback from associates on what worked and what didn’t, monitor system performance under stress, and identify friction points. Adjustments can be as simple as moving more staff to handle online pickups or updating return signage to reduce confusion.
By Monday, those small but critical improvements can pay off significantly. Customers expect the same speed and consistency whether they’re shopping online or in-store, and the businesses that adjust in real time stand out.
6. Train Staff to Efficiently Handle Post-Black Friday Returns
The glow of Black Friday fades quickly when returns flood in — and they will. In fact, 69% of consumers have returned a deal-day purchase, most often because of poor product quality, mismatched product images or descriptions, finding a better price late, or simply acting on impulse.
Returns are a significant part of the post-purchase experience, particularly around the holidays. Customers expect associates to process them quickly and fairly, and a chaotic return process can sour the entire shopping journey. Training staff in return workflows, exceptions, and conflict management helps ensure shoppers leave feeling just as satisfied as they did when they made the purchase.
But returns don’t have to be viewed purely as a loss. With the right mindset and training, they can be reframed as opportunities. Associates who know how to suggest exchanges, upgrades, or loyalty incentives can turn a return into a new sale, and sometimes into a stronger relationship. Instead of seeing returns as a drain on resources, equip staff with the tools and scripts to transform them into moments of retention and even growth!
7. Keep Inventory Accurate and Systems Streamlined
Few things frustrate customers more than being told an item they saw online isn’t actually available in store. Real-time inventory tracking prevents this issue and allows staff to instantly confirm product availability. On Black Friday, when demand is sky-high, this accuracy is critical to keeping customers satisfied and sales flowing.
AI can make this even smarter. AI-driven inventory management can forecast demand patterns and predict low-stock risks in real time. Some solutions go further, offering AI-powered predictive shipping timelines that factor in inventory levels, order location, carrier delays, and even weather conditions. This means in-store staff have access to reliable estimates of stock availability, restock timelines, and shipping estimates if a customer wants a product sent directly to their home, all of which reduces uncertainty and improves confidence.
Systems must also be able to withstand the pressure. If your POS freezes or inventory management lags under peak load, both staff and customers suffer. Frequent updates and contingency planning reduce the risk of breakdowns when the stakes are highest. When employees can trust the data and the systems behind it, they spend less time second-guessing and more time upselling, cross-selling, and enhancing the overall customer experience.
8. Ensure Efficient Supplier Communication
Fast, reliable shipping is no longer just an online concern, but a core part of the in-store promise too. When customers ask about delivery timelines, associates need answers they can trust. Partnering early with shipping providers allows you to anticipate seasonal bottlenecks and communicate realistic delivery expectations.
Clear collaboration with shipping partners is the quiet preparation step that can make or break the post-Black Friday experience. Solutions like Akeneo Supplier Data Manager (SDM) can help ensure efficient communication between suppliers and in-store operations by helping distributors and suppliers streamline product data exchange and enrichment through centralized data collection and collaborative supplier access. This leads to less mistakes, less supply chain friction, and more accurate product data flowing to shipping partners, ensuring deliveries are reliable and margins are protected even during peak holiday demand!
Preparing People, Processes, and Product Content for Black Friday
When customers think of Black Friday they often think of discounts, long lines, and navigating massive crowds in a post-Thanksgiving haze. But when businesses think of Black Friday, they think of all the preparation, organization, and training that goes in to equipping in-store staff with everything they need for one of the busiest shopping weekends of the year.
By utilizing the right technology and the right strategy, retailers can streamline operations while delivering a seamless, trustworthy experience wherever customers are shopping. With the right mix of people, processes, and product content, Black Friday can become a brand-building moment that keeps customers coming back beyond the holiday season.
Inside the New Holiday Shopping Reality
Discover how your brand can navigate the upcoming holiday shopping season, better understand what customers are expecting, and equip your entire team with the tools needed to succeed.